Executive Secretaries and Executive Administrative Assistants
Medium60.44%
Found in Industries:
Administrative and support and waste management and remediation servicesArts, entertainment, and recreationEducation servicesHealth care and social assistanceManufacturingProfessional, Scientific and Technical ServicesPublic administrationRetail tradeTransportation and warehousingInformationOther services, except public administrationWholesale tradeAccommodation and food servicesFinance and insuranceUtilities
Salary Range
Low (10th %)$45,910
Median$70,310
High (90th %)$104,000
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Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
The occupation "Executive Secretaries and Executive Administrative Assistants" has an automation risk of 60.4%, which is closely aligned with its base risk of 61.4%. This relatively high risk is primarily because many core responsibilities within this role are routine and process-driven, making them susceptible to automation through modern software and artificial intelligence tools. For instance, tasks like managing and maintaining executives' schedules can easily be automated using sophisticated calendar applications that handle appointments, reminders, and scheduling conflicts. Similarly, making travel arrangements for executives is now efficiently managed by AI-driven travel platforms that book flights, hotels, and transportation automatically. Preparing invoices, reports, memos, letters, and other documents is increasingly handled by advanced word processing, spreadsheet, and database software, further diminishing the need for manual intervention. Despite the prevalence of automatable tasks, there are aspects of the executive secretary and executive administrative assistant role that remain resistant to automation. Top among these are the responsibilities that require higher-level judgment, interpersonal skills, and adaptability. Reviewing operating practices and procedures for workflow improvements involves contextual understanding and strategic thinking, which are difficult to encode into automated systems. Supervising and training other clerical staff, as well as organizing training materials, relies on human interaction, communication skills, and the ability to adapt content for different audiences. Additionally, compiling, transcribing, and distributing minutes of meetings, while partially automatable, often requires discerning key points, capturing subtleties, and context-sensitive decision-making, preserving the need for human oversight. The primary bottleneck skills that protect this profession from total automation are those related to originality, though it currently plays a minor role, accounting for just 3.0% of the skill set required. Originality involves the ability to approach problems creatively, produce novel ideas, and improvise in the face of unexpected challenges—abilities that are not easily replicated by algorithms or machines. While the current level of originality required in this occupation may be low, as automation continues to encroach on routine and repetitive tasks, the need for executive secretaries and administrative assistants to differentiate themselves through creative problem-solving, initiative, and adaptability will grow increasingly important. Maintaining value in this evolving landscape will depend on cultivating and emphasizing these uniquely human skills.
Filter by Automatable Status
Manage and maintain executives' schedules.
Partially Automatable
Make travel arrangements for executives.
Partially Automatable
Answer phone calls and direct calls to appropriate parties or take messages.
Automatable
Prepare responses to correspondence containing routine inquiries.
Automatable
Open, sort, and distribute incoming correspondence, including faxes and email.
Partially Automatable
Greet visitors and determine whether they should be given access to specific individuals.
Partially Automatable
Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
Partially Automatable
Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
Partially Automatable
Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
Partially Automatable
File and retrieve corporate documents, records, and reports.
Automatable
Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
Partially Automatable
Provide clerical support to other departments.
Partially Automatable
Attend meetings to record minutes.
Partially Automatable
Process payroll information.
Automatable
Interpret administrative and operating policies and procedures for employees.
Partially Automatable
Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors.
Non-Automatable
Compile, transcribe, and distribute minutes of meetings.
Partially Automatable
Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material.
Partially Automatable
Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
Partially Automatable
Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
Automatable
Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
Partially Automatable
Set up and oversee administrative policies and procedures for offices or organizations.
Partially Automatable
Reading ComprehensionActive ListeningCritical ThinkingComplex Problem SolvingSystems AnalysisManagement of Material ResourcesWritingSpeakingMathematicsScienceActive LearningLearning StrategiesMonitoringSocial PerceptivenessCoordinationPersuasionNegotiationInstructingService OrientationOperations AnalysisTechnology DesignEquipment SelectionInstallationProgrammingOperations MonitoringOperation and ControlEquipment MaintenanceTroubleshootingRepairingQuality Control AnalysisJudgment and Decision MakingSystems EvaluationTime ManagementManagement of Financial ResourcesManagement of Personnel Resources
Arm-Hand SteadinessAuditory AttentionCategory FlexibilityControl PrecisionDeductive ReasoningDepth PerceptionDynamic FlexibilityDynamic StrengthExplosive StrengthExtent FlexibilityFar VisionFinger DexterityFlexibility of ClosureFluency of IdeasGlare SensitivityGross Body CoordinationGross Body EquilibriumHearing SensitivityInductive ReasoningInformation OrderingManual DexterityMathematical ReasoningMemorizationMultilimb CoordinationNear VisionNight VisionNumber FacilityOral ComprehensionOral ExpressionOriginalityPerceptual SpeedPeripheral VisionProblem SensitivityRate ControlReaction TimeResponse OrientationSelective AttentionSound LocalizationSpatial OrientationSpeech ClaritySpeech RecognitionSpeed of ClosureSpeed of Limb MovementStaminaStatic StrengthTime SharingTrunk StrengthVisual Color DiscriminationVisualizationWrist-Finger SpeedWritten ComprehensionWritten Expression
Administration and ManagementAdministrativeEconomics and AccountingCustomer and Personal ServicePersonnel and Human ResourcesProduction and ProcessingFood ProductionComputers and ElectronicsEngineering and TechnologyDesignBuilding and ConstructionMechanicalMathematicsPhysicsChemistryBiologyPsychologySociology and AnthropologyHistory and ArcheologyPhilosophy and TheologyPublic Safety and SecurityLaw and GovernmentTelecommunicationsCommunications and MediaTransportationGeographyMedicine and DentistryForeign LanguageEnglish LanguageFine ArtsEducation and TrainingTherapy and CounselingSales and Marketing
Inspecting Equipment, Structures, or MaterialsMonitoring Processes, Materials, or SurroundingsEstimating the Quantifiable Characteristics of Products, Events, or InformationIdentifying Objects, Actions, and EventsGetting InformationJudging the Qualities of Objects, Services, or PeopleProcessing InformationEvaluating Information to Determine Compliance with StandardsAnalyzing Data or InformationMaking Decisions and Solving ProblemsThinking CreativelyUpdating and Using Relevant KnowledgeDeveloping Objectives and StrategiesScheduling Work and ActivitiesOrganizing, Planning, and Prioritizing WorkPerforming General Physical ActivitiesHandling and Moving ObjectsControlling Machines and ProcessesRepairing and Maintaining Electronic EquipmentDrafting, Laying Out, and Specifying Technical Devices, Parts, and EquipmentDocumenting/Recording InformationInterpreting the Meaning of Information for OthersCommunicating with Supervisors, Peers, or SubordinatesCommunicating with People Outside the OrganizationEstablishing and Maintaining Interpersonal RelationshipsAssisting and Caring for OthersSelling or Influencing OthersResolving Conflicts and Negotiating with OthersPerforming for or Working Directly with the PublicCoordinating the Work and Activities of OthersDeveloping and Building TeamsTraining and Teaching OthersRepairing and Maintaining Mechanical EquipmentGuiding, Directing, and Motivating SubordinatesCoaching and Developing OthersProviding Consultation and Advice to OthersPerforming Administrative ActivitiesStaffing Organizational UnitsMonitoring and Controlling ResourcesOperating Vehicles, Mechanized Devices, or EquipmentWorking with Computers
Oracle E-Business Suite FinancialsLexisNexisLinkedInAppointment scheduling softwareMicrosoft OneNoteGeac MPC ProductionInetsoftKAPESMicro Estimating FabPlanMicroStrategy Report ServicesPRONTO XiSYSPRO business softwareMicrosoft VisioOracle E-Business Suite FinancialsWork Technology WorkTech TimeWorkbrain Employee SchedulingWorkbrain Time and AttendanceAdobe ContributeSlackCisco WebexCorel WordPerfect Office SuiteMTI Systems Costimator JSProQuest RefWorksLogMeIn GoToMeetingBlackbaud The Raiser's EdgeProQuest RefWorks RefShareTranscription softwareIntuit QuickBooksMicrosoft DynamicsMicrosoft Dynamics GPApple KeynoteMicrosoft Office softwareMicrosoft OutlookMicrosoft ProjectMicrosoft PublisherMicrosoft SharePointOracle PeopleSoftSage 50 AccountingSAP softwareWeb browser softwareAdobe PhotoshopFacebookAirtableApple macOSDatabase softwareAdobe InDesignDropboxEkoEvernoteGoogle DocsGoogle DriveGoogle SlidesJamBoardIBM NotesMicrosoft AccessAdobe IllustratorFileMaker ProGoogle MeetGoogle SitesZoomGraphics softwareMicrosoft SharePoint ServerAccounting softwareInternet browser softwareWord processing softwareEpicor Vantage ERPParentSquareIntrado SchoolMessengerLogMeIn GoToWebinarPCC EHRDesktop publishing softwareWeb conferencing softwareSlido interaction softwareSAP ConcurOffice suite softwareWorkflow International Deskflow EnterpriseSocial media sitesBlackbaud The Raiser's EdgeCustomer relationship management CRM softwareMaynard PlanStaff ManagerMicro Estimating FabPlanCustomer relationship management CRM softwareHuman resource management software HRMSOffice suite softwareLexisNexisLinkedInAestiva Purchase OrderGeac MPC ProductionInetsoftKAPESMicrosoft OneNoteMaynard PlanStaff ManagerMicroStrategy Report ServicesPRONTO XiMicrosoft VisioSYSPRO business softwareQuestek HumanisWork Technology WorkTech TimeAdobe ContributeWorkbrain Time and AttendanceMTI Systems Costimator JSProQuest RefWorksRecords management systemsOracle PeopleSoft FinancialsSlackTranscription softwareSocial media sitesMicrosoft Dynamics GPCisco WebexMicrosoft ProjectMicrosoft PublisherMicrosoft SharePointOracle PeopleSoftSage 50 AccountingSmugMug FlickrWeb browser softwareAdobe PhotoshopFacebookAirtableApple macOSDatabase softwareDropboxAdobe InDesignEkoEvernoteGoogle DocsGoogle DriveGoogle SlidesJamBoardIBM NotesMicrosoft AccessCorel WordPerfect Office SuiteLogMeIn GoToMeetingApple KeynoteAdobe IllustratorFileMaker ProGoogle MeetGoogle SitesZoomGraphics softwareInternet browser softwareExact Software Macola ESEpicor Vantage ERPParentSquareIntrado SchoolMessengerLogMeIn GoToWebinarPCC EHRDesktop publishing softwareIntuit QuickBooksWeb conferencing softwareSAP ConcurSlido interaction softwareFishbowl WarehouseGoogle Workspace softwareMicrosoft SharePoint ServerAccounting softwareWord processing softwareOracle Primavera Enterprise Project Portfolio ManagementOracle Primavera Enterprise Project Portfolio ManagementCalendar and scheduling softwareCalendar and scheduling softwareMicrosoft Team Foundation ServerSmugMug FlickrAppointment scheduling softwareSage Peachtree Premium Accounting for ManufacturingSage Peachtree Premium Accounting for ManufacturingAdobe AcrobatHuman resource management software HRMSAdobe AcrobatExact Software Macola ESPCC Pediatric PartnerPCC Pediatric PartnerMicrosoft Team Foundation ServerAestiva Purchase OrderQuestek HumanisWorkbrain Employee SchedulingProQuest RefWorks RefShareWorkflow International Deskflow EnterpriseFishbowl WarehouseRecords management systemsOracle PeopleSoft FinancialsGoogle Workspace softwareMicrosoft DynamicsMicrosoft ExcelMicrosoft ExcelMicrosoft Office softwareMicrosoft OutlookMicrosoft PowerPointMicrosoft PowerPointMicrosoft WordMicrosoft WordSAP software
Chief Executives
Medium38.73%
Determine and formulate policies and provide overall direction of companies or private and public sector organizations within guidelines set up by a board of directors or similar governing body. Plan, direct, or coordinate operational activities at the highest level of management with the help of subordinate executives and staff managers.
Public Relations Managers
Medium48.75%
Plan, direct, or coordinate activities designed to create or maintain a favorable public image or raise issue awareness for their organization or client.
Administrative Services Managers
Medium45.13%
Plan, direct, or coordinate one or more administrative services of an organization, such as records and information management, mail distribution, and other office support services.
Human Resources Specialists
Medium54.95%
Recruit, screen, interview, or place individuals within an organization. May perform other activities in multiple human resources areas.
Project Management Specialists
Medium52.50%
Analyze and coordinate the schedule, timeline, procurement, staffing, and budget of a product or service on a per project basis. Lead and guide the work of technical staff. May serve as a point of contact for the client or customer.
Management Analysts
Medium51.36%
Conduct organizational studies and evaluations, design systems and procedures, conduct work simplification and measurement studies, and prepare operations and procedures manuals to assist management in operating more efficiently and effectively. Includes program analysts and management consultants.
Social Science Research Assistants
Medium53.73%
Assist social scientists in laboratory, survey, and other social science research. May help prepare findings for publication and assist in laboratory analysis, quality control, or data management.
Paralegals and Legal Assistants
Medium45.20%
Assist lawyers by investigating facts, preparing legal documents, or researching legal precedent. Conduct research to support a legal proceeding, to formulate a defense, or to initiate legal action.
First-Line Supervisors of Security Workers
Medium55.95%
Directly supervise and coordinate activities of security workers and security guards.
First-Line Supervisors of Entertainment and Recreation Workers, Except Gambling Services
Medium53.95%
Directly supervise and coordinate activities of entertainment and recreation related workers.
First-Line Supervisors of Non-Retail Sales Workers
Medium51.95%
Directly supervise and coordinate activities of sales workers other than retail sales workers. May perform duties such as budgeting, accounting, and personnel work, in addition to supervisory duties.
First-Line Supervisors of Office and Administrative Support Workers
Medium52.67%
Directly supervise and coordinate the activities of clerical and administrative support workers.
Correspondence Clerks
High78.29%
Compose letters or electronic correspondence in reply to requests for merchandise, damage claims, credit and other information, delinquent accounts, incorrect billings, or unsatisfactory services. Duties may include gathering data to formulate reply and preparing correspondence.
Eligibility Interviewers, Government Programs
High66.78%
Determine eligibility of persons applying to receive assistance from government programs and agency resources, such as welfare, unemployment benefits, social security, and public housing.
Human Resources Assistants, Except Payroll and Timekeeping
High67.61%
Compile and keep personnel records. Record data for each employee, such as address, weekly earnings, absences, amount of sales or production, supervisory reports, and date of and reason for termination. May prepare reports for employment records, file employment records, or search employee files and furnish information to authorized persons.
Receptionists and Information Clerks
High74.18%
Answer inquiries and provide information to the general public, customers, visitors, and other interested parties regarding activities conducted at establishment and location of departments, offices, and employees within the organization.
Legal Secretaries and Administrative Assistants
High68.79%
Perform secretarial duties using legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, motions, and subpoenas. May also assist with legal research.
Medical Secretaries and Administrative Assistants
High79.20%
Perform secretarial duties using specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties may include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
High71.06%
Perform routine administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.
Office Clerks, General
Medium65.57%
Perform duties too varied and diverse to be classified in any specific office clerical occupation, requiring knowledge of office systems and procedures. Clerical duties may be assigned in accordance with the office procedures of individual establishments and may include a combination of answering telephones, bookkeeping, typing or word processing, office machine operation, and filing.
Legislators
Medium39.17%
Develop, introduce, or enact laws and statutes at the local, tribal, state, or federal level. Includes only workers in elected positions.
Fundraising Managers
Medium46.88%
Plan, direct, or coordinate activities to solicit and maintain funds for special projects or nonprofit organizations.
Treasurers and Controllers
Medium49.16%
Direct financial activities, such as planning, procurement, and investments for all or part of an organization.
Meeting, Convention, and Event Planners
Medium51.43%
Coordinate activities of staff, convention personnel, or clients to make arrangements for group meetings, events, or conventions.
Media Programming Directors
Medium49.05%
Direct and coordinate activities of personnel engaged in preparation of radio or television station program schedules and programs, such as sports or news.
Public Relations Specialists
Medium47.68%
Promote or create an intended public image for individuals, groups, or organizations. May write or select material for release to various communications media. May specialize in using social media.
Court Reporters and Simultaneous Captioners
High79.75%
Use verbatim methods and equipment to capture, store, retrieve, and transcribe pretrial and trial proceedings or other information. Includes stenocaptioners who operate computerized stenographic captioning equipment to provide captions of live or prerecorded broadcasts for hearing-impaired viewers.
Switchboard Operators, Including Answering Service
High80.81%
Operate telephone business systems equipment or switchboards to relay incoming, outgoing, and interoffice calls. May supply information to callers and record messages.
Payroll and Timekeeping Clerks
High77.74%
Compile and record employee time and payroll data. May compute employees' time worked, production, and commission. May compute and post wages and deductions, or prepare paychecks.
Court, Municipal, and License Clerks
Medium65.96%
Perform clerical duties for courts of law, municipalities, or governmental licensing agencies and bureaus. May prepare docket of cases to be called; secure information for judges and court; prepare draft agendas or bylaws for town or city council; answer official correspondence; keep fiscal records and accounts; issue licenses or permits; and record data, administer tests, or collect fees.
Library Assistants, Clerical
Medium59.54%
Compile records, and sort, shelve, issue, and receive library materials such as books, electronic media, pictures, cards, slides and microfilm. Locate library materials for loan and replace material in shelving area, stacks, or files according to identification number and title. Register patrons to permit them to borrow books, periodicals, and other library materials.
Word Processors and Typists
High83.45%
Use word processor, computer, or typewriter to type letters, reports, forms, or other material from rough draft, corrected copy, or voice recording. May perform other clerical duties as assigned.