Document Management Specialists
Medium56.74%
Salary Range
Low (10th %)$49,690
Median$104,920
High (90th %)$174,300
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Implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.
The occupation of Document Management Specialists has an automation risk of 56.7%, which closely aligns with its base risk score of 57.6%. This moderate-to-high risk level reflects the prevalence of structured, rule-based tasks that can be effectively handled by digital systems and artificial intelligence. Technologies such as optical character recognition (OCR), content management software, and document classification algorithms are increasingly capable of managing large volumes of electronic documents with speed and accuracy. As a result, many aspects of document management that were once manual or required significant human oversight are now susceptible to automation. The three most automatable tasks for Document Management Specialists further illustrate this trend. Assisting in the determination of document management policies and the development of classification taxonomies can largely be handled by advanced AI and machine learning models trained on vast datasets of organizational workflows and legal requirements. Additionally, implementing electronic document processing, retrieval, and distribution systems falls squarely within the domain of software automation and IT integration, reducing the need for constant specialist involvement. These tasks tend to be repetitive, standardized, and rules-based, making them especially vulnerable to technological replacement. Conversely, some tasks within the occupation demonstrate greater resistance to automation. Tasks such as analyzing, interpreting, or disseminating system performance data often require a combination of critical thinking, contextual judgment, and nuanced communication—skills that current AI systems struggle to fully replicate. Similarly, implementing scanning procedures with imaging devices may demand hands-on troubleshooting and coordination that automation has yet to fully streamline. Lastly, searching various electronic or manual sources for information still benefits from human discernment, especially when handling ambiguous queries. The primary bottleneck skill for Document Management Specialists is originality, rated at just 3.0%. This low emphasis suggests the role is not heavily reliant on creative problem-solving, which partially explains the higher automation risk, as many tasks remain susceptible to replacement by emerging technologies.
Filter by Automatable Status
Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content.
Partially Automatable
Assist in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval.
Partially Automatable
Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists.
Partially Automatable
Identify and classify documents or other electronic content according to characteristics such as security level, function, and metadata.
Automatable
Develop, document, or maintain standards, best practices, or system usage procedures.
Partially Automatable
Assist in the assessment, acquisition, or deployment of new electronic document management systems.
Partially Automatable
Administer document and system access rights and revision control to ensure security of system and integrity of master documents.
Partially Automatable
Prepare and record changes to official documents and confirm changes with legal and compliance management staff, including enterprise-wide records management staff.
Partially Automatable
Write, review, or execute plans for testing new or established document management systems.
Partially Automatable
Monitor regulatory activity to maintain compliance with records and document management laws.
Partially Automatable
Retrieve electronic assets from repository for distribution to users, collecting and returning to repository, if necessary.
Automatable
Conduct needs assessments to identify document management requirements of departments or end users.
Partially Automatable
Develop or configure document management system features, such as user interfaces, access profiles, and document workflow procedures.
Partially Automatable
Document technical functions and specifications for new or proposed content management systems.
Partially Automatable
Exercise security surveillance over document processing, reproduction, distribution, storage, or archiving.
Partially Automatable
Consult with end users regarding problems in accessing electronic content.
Partially Automatable
Propose recommendations for improving content management system capabilities.
Partially Automatable
Operate data capture technology to import digitized documents into document management system.
Automatable
Prepare support documentation and training materials for end users of document management systems.
Partially Automatable
Search electronic sources, such as databases or repositories, or manual sources for information.
Partially Automatable
Implement scanning or other automated data entry procedures, using imaging devices and document imaging software.
Partially Automatable
Analyze, interpret, or disseminate system performance data.
Automatable
Keep abreast of developments in document management technologies and techniques by reviewing current literature, talking with colleagues, participating in educational programs, attending meetings or workshops, or participating in professional organizations or conferences.
Partially Automatable
Reading ComprehensionActive ListeningActive LearningLearning StrategiesComplex Problem SolvingInstallationEquipment MaintenanceQuality Control AnalysisSystems EvaluationManagement of Material ResourcesWritingSpeakingMathematicsScienceCritical ThinkingMonitoringSocial PerceptivenessCoordinationPersuasionNegotiationInstructingService OrientationOperations AnalysisTechnology DesignEquipment SelectionProgrammingOperations MonitoringOperation and ControlTroubleshootingRepairingJudgment and Decision MakingSystems AnalysisTime ManagementManagement of Financial ResourcesManagement of Personnel Resources
Arm-Hand SteadinessAuditory AttentionCategory FlexibilityControl PrecisionDeductive ReasoningDepth PerceptionDynamic FlexibilityDynamic StrengthExplosive StrengthExtent FlexibilityFar VisionFinger DexterityFlexibility of ClosureFluency of IdeasGlare SensitivityGross Body CoordinationGross Body EquilibriumHearing SensitivityInductive ReasoningInformation OrderingManual DexterityMathematical ReasoningMemorizationMultilimb CoordinationNear VisionNight VisionNumber FacilityOral ComprehensionOral ExpressionOriginalityPerceptual SpeedPeripheral VisionProblem SensitivityRate ControlReaction TimeResponse OrientationSelective AttentionSound LocalizationSpatial OrientationSpeech ClaritySpeech RecognitionSpeed of ClosureSpeed of Limb MovementStaminaStatic StrengthTime SharingTrunk StrengthVisual Color DiscriminationVisualizationWrist-Finger SpeedWritten ComprehensionWritten Expression
Administration and ManagementAdministrativeEconomics and AccountingSales and MarketingSociology and AnthropologyCustomer and Personal ServicePersonnel and Human ResourcesProduction and ProcessingFood ProductionComputers and ElectronicsEngineering and TechnologyDesignBuilding and ConstructionMechanicalMathematicsPhysicsChemistryPsychologyForeign LanguageHistory and ArcheologyFine ArtsPhilosophy and TheologyPublic Safety and SecurityLaw and GovernmentTelecommunicationsCommunications and MediaTransportationMedicine and DentistryEnglish LanguageEducation and TrainingBiologyTherapy and CounselingGeography
Monitoring Processes, Materials, or SurroundingsGetting InformationIdentifying Objects, Actions, and EventsInspecting Equipment, Structures, or MaterialsEstimating the Quantifiable Characteristics of Products, Events, or InformationJudging the Qualities of Objects, Services, or PeopleProcessing InformationEvaluating Information to Determine Compliance with StandardsAnalyzing Data or InformationMaking Decisions and Solving ProblemsThinking CreativelyUpdating and Using Relevant KnowledgeDeveloping Objectives and StrategiesScheduling Work and ActivitiesOrganizing, Planning, and Prioritizing WorkPerforming General Physical ActivitiesHandling and Moving ObjectsControlling Machines and ProcessesOperating Vehicles, Mechanized Devices, or EquipmentWorking with ComputersDocumenting/Recording InformationInterpreting the Meaning of Information for OthersCommunicating with Supervisors, Peers, or SubordinatesCommunicating with People Outside the OrganizationEstablishing and Maintaining Interpersonal RelationshipsAssisting and Caring for OthersSelling or Influencing OthersResolving Conflicts and Negotiating with OthersPerforming for or Working Directly with the PublicCoordinating the Work and Activities of OthersDeveloping and Building TeamsTraining and Teaching OthersGuiding, Directing, and Motivating SubordinatesCoaching and Developing OthersProviding Consultation and Advice to OthersPerforming Administrative ActivitiesStaffing Organizational UnitsMonitoring and Controlling ResourcesRepairing and Maintaining Electronic EquipmentRepairing and Maintaining Mechanical EquipmentDrafting, Laying Out, and Specifying Technical Devices, Parts, and Equipment
Microsoft SQL ServerMicrosoft ExcelMicrosoft OutlookMicrosoft PowerPointMicrosoft ProjectMicrosoft SharePointAdobe PhotoshopApple Final Cut ProGoogle AdsGoogle AnalyticsIBM NotesMicrosoft VisioMicrosoft Visual BasicOracle PeopleSoft FinancialsAdobe DreamweaverAdobe InDesignGoogle MeetAutodesk AutoCADApache TomcatMicrosoft DynamicsLinuxMicrosoft .NET FrameworkOracle WebLogic ServerDocument management system softwareApache GroovyEMC DocumentumIBM DB2Oracle SQL DeveloperIBM WebSphere MQIBM FileNet Content ManagerAdemero Content CentralAlfresco Software AlfrescoAutonomy iManage WorkSiteCAPSYS CaptureCentral DesktopComputhink ViewWiseConarc iChannelDay Software CQ5 Web Content ManagementDB Tech RASDoc.It DMDocument indexing softwareDocuSign eSignatureEMC CaptivaEnterprise report management ERM softwareFabasoft FolioFile compression softwareFile system softwareFileHold Systems FileHoldFileVisionHyland Software OnBaseIBM BPM BlueprintIBM MVSLaserfiche RioNewgen Software Technologies OmniDocsObjective Electronic Document ManagementOffice Gemini Diamond VisionOpenDocManOracle Universal Content ManagementPegasystems SmartBPMTeradata DatabaseWeVideoPerlUnified modeling language UMLUNIXPTC Creo ParametricVertafore ImageRightRecords management softwareSkypeVersion control softwareSAP PowerBuilderSAP BusinessObjects Data IntegratorPersonable Workflow DMSSAP DMSSAP ERP FinancialsSaperion ECMThomson Reuters FileCabinet CSTreeno Software Treeno Content ServerWestbrook FortisXerox DocuShareSAP Business ObjectsSAP Business ObjectsMicrosoft Visual BasicMicrosoft ProjectAdobe PhotoshopApple Final Cut ProGoogle AdsGoogle AnalyticsIBM NotesMicrosoft AccessMicrosoft VisioAdobe InDesignGoogle MeetGoogle SitesAutodesk AutoCADApache TomcatLinuxMicrosoft OutlookMicrosoft .NET FrameworkDocument management system softwareApache GroovyEMC DocumentumIBM DB2IBM WebSphere MQIBM FileNet Content ManagerAdemero Content CentralAlfresco Software AlfrescoAutonomy iManage WorkSiteCAPSYS CaptureCentral DesktopConarc iChannelDB Tech RASDoc.It DMDocument indexing softwareDocuSign eSignatureEMC CaptivaEnterprise report management ERM softwareFabasoft FolioFile compression softwareFile system softwareFileHold Systems FileHoldFileVisionHyland Software OnBaseIBM BPM BlueprintIBM MVSLaserfiche RioBusiness process management BPM softwareDocument imaging softwareMicrosoft WindowsOracle PeopleSoft FinancialsTeradata DatabaseWeVideoMicrosoft WordOracle JavaOracle WebLogic ServerPerlUNIXPTC Creo ParametricVertafore ImageRightSkypeOracle SQL DeveloperVersion control softwareSAP PowerBuilderObjective Electronic Document ManagementOpenDocManPegasystems SmartBPMPersonable Workflow DMSSAP DMSSAP ERP FinancialsThomson Reuters FileCabinet CSTreeno Software Treeno Content ServerWestbrook FortisXerox DocuShareObjectif Lune PlanetPress SuiteOpen Text Web SolutionsPerceptive Software ImageNowSystemwareAdobe DreamweaverHypertext markup language HTMLDassault Systemes SolidWorksRecords management softwareSAP BusinessObjects Data IntegratorFileMaker ProAdobe AcrobatAdobe AcrobatMicrosoft WindowsOracle JavaUnified modeling language UMLDassault Systemes SolidWorksCabinet NG CNG-SAFECabinet NG CNG-SAFEOptical character recognition OCR softwareOptical character recognition OCR softwareComputhink ViewWiseDay Software CQ5 Web Content ManagementNewgen Software Technologies OmniDocsOffice Gemini Diamond VisionOracle Universal Content ManagementSaperion ECMObjectif Lune PlanetPress SuiteBusiness process management BPM softwareDocument imaging softwareOpen Text Web SolutionsPerceptive Software ImageNowSystemwareAdvanced Processing and Imaging OptiView ECMAdvanced Processing and Imaging OptiView ECMEMC Document Sciences xPressionEMC Document Sciences xPressionEver Team EverSuite Content ManagementEver Team EverSuite Content ManagementHewlett Packard Exstream DialogueHewlett Packard Exstream DialogueMicrosoft Office Document ImagingMicrosoft Office Document ImagingThomson Reuters GoFileRoomThomson Reuters GoFileRoomXythos Enterprise Document Management SuiteXythos Enterprise Document Management SuiteExtensible markup language XMLMicrosoft SharePointMicrosoft AccessMicrosoft SQL ServerFileMaker ProGoogle SitesHypertext markup language HTMLExtensible markup language XMLMicrosoft DynamicsMicrosoft ExcelMicrosoft Office softwareMicrosoft Office softwareMicrosoft PowerPointMicrosoft Word
Administrative Services Managers
Medium45.13%
Plan, direct, or coordinate one or more administrative services of an organization, such as records and information management, mail distribution, and other office support services.
Computer and Information Systems Managers
Medium46.26%
Plan, direct, or coordinate activities in such fields as electronic data processing, information systems, systems analysis, and computer programming.
Management Analysts
Medium51.36%
Conduct organizational studies and evaluations, design systems and procedures, conduct work simplification and measurement studies, and prepare operations and procedures manuals to assist management in operating more efficiently and effectively. Includes program analysts and management consultants.
Computer Systems Analysts
Medium48.05%
Analyze science, engineering, business, and other data processing problems to develop and implement solutions to complex applications problems, system administration issues, or network concerns. Perform systems management and integration functions, improve existing computer systems, and review computer system capabilities, workflow, and schedule limitations. May analyze or recommend commercially available software.
Information Security Analysts
Medium53.69%
Plan, implement, upgrade, or monitor security measures for the protection of computer networks and information. Assess system vulnerabilities for security risks and propose and implement risk mitigation strategies. May ensure appropriate security controls are in place that will safeguard digital files and vital electronic infrastructure. May respond to computer security breaches and viruses.
Database Administrators
Medium50.55%
Administer, test, and implement computer databases, applying knowledge of database management systems. Coordinate changes to computer databases. Identify, investigate, and resolve database performance issues, database capacity, and database scalability. May plan, coordinate, and implement security measures to safeguard computer databases.
Database Architects
Medium50.12%
Design strategies for enterprise databases, data warehouse systems, and multidimensional networks. Set standards for database operations, programming, query processes, and security. Model, design, and construct large relational databases or data warehouses. Create and optimize data models for warehouse infrastructure and workflow. Integrate new systems with existing warehouse structure and refine system performance and functionality.
Data Warehousing Specialists
Medium49.22%
Design, model, or implement corporate data warehousing activities. Program and configure warehouses of database information and provide support to warehouse users.
Software Developers
Medium51.32%
Research, design, and develop computer and network software or specialized utility programs. Analyze user needs and develop software solutions, applying principles and techniques of computer science, engineering, and mathematical analysis. Update software or enhance existing software capabilities. May work with computer hardware engineers to integrate hardware and software systems, and develop specifications and performance requirements. May maintain databases within an application area, working individually or coordinating database development as part of a team.
Web Administrators
Medium53.44%
Manage web environment design, deployment, development and maintenance activities. Perform testing and quality assurance of web sites and web applications.
Information Security Engineers
Medium52.50%
Develop and oversee the implementation of information security procedures and policies. Build, maintain and upgrade security technology, such as firewalls, for the safe use of computer networks and the transmission and retrieval of information. Design and implement appropriate security controls to identify vulnerabilities and protect digital files and electronic infrastructures. Monitor and respond to computer security breaches, viruses, and intrusions, and perform forensic investigation. May oversee the assessment of information security systems.
Computer Systems Engineers/Architects
Medium50.80%
Design and develop solutions to complex applications problems, system administration issues, or network concerns. Perform systems management and integration functions.
Business Intelligence Analysts
Medium52.10%
Produce financial and market intelligence by querying data repositories and generating periodic reports. Devise methods for identifying data patterns and trends in available information sources.
Clinical Data Managers
Medium57.40%
Apply knowledge of health care and database management to analyze clinical data, and to identify and report trends.
Technical Writers
Medium54.19%
Write technical materials, such as equipment manuals, appendices, or operating and maintenance instructions. May assist in layout work.
Medical Records Specialists
High73.53%
Compile, process, and maintain medical records of hospital and clinic patients in a manner consistent with medical, administrative, ethical, legal, and regulatory requirements of the healthcare system. Classify medical and healthcare concepts, including diagnosis, procedures, medical services, and equipment, into the healthcare industry's numerical coding system. Includes medical coders.
Health Information Technologists and Medical Registrars
Medium57.81%
Apply knowledge of healthcare and information systems to assist in the design, development, and continued modification and analysis of computerized healthcare systems. Abstract, collect, and analyze treatment and followup information of patients. May educate staff and assist in problem solving to promote the implementation of the healthcare information system. May design, develop, test, and implement databases with complete history, diagnosis, treatment, and health status to help monitor diseases.
File Clerks
High71.35%
File correspondence, cards, invoices, receipts, and other records in alphabetical or numerical order or according to the filing system used. Locate and remove material from file when requested.
Office Clerks, General
Medium65.57%
Perform duties too varied and diverse to be classified in any specific office clerical occupation, requiring knowledge of office systems and procedures. Clerical duties may be assigned in accordance with the office procedures of individual establishments and may include a combination of answering telephones, bookkeeping, typing or word processing, office machine operation, and filing.
Statistical Assistants
High75.61%
Compile and compute data according to statistical formulas for use in statistical studies. May perform actuarial computations and compile charts and graphs for use by actuaries. Includes actuarial clerks.
Compliance Managers
Medium47.57%
Plan, direct, or coordinate activities of an organization to ensure compliance with ethical or regulatory standards.
Regulatory Affairs Specialists
Medium50.05%
Coordinate and document internal regulatory processes, such as internal audits, inspections, license renewals, or registrations. May compile and prepare materials for submission to regulatory agencies.
Search Marketing Strategists
Medium53.88%
Employ search marketing tactics to increase visibility and engagement with content, products, or services in Internet-enabled devices or interfaces. Examine search query behaviors on general or specialty search engines or other Internet-based content. Analyze research, data, or technology to understand user intent and measure outcomes for ongoing optimization.
Business Continuity Planners
Medium49.03%
Develop, maintain, or implement business continuity and disaster recovery strategies and solutions, including risk assessments, business impact analyses, strategy selection, and documentation of business continuity and disaster recovery procedures. Plan, conduct, and debrief regular mock-disaster exercises to test the adequacy of existing plans and strategies, updating procedures and plans regularly. Act as a coordinator for continuity efforts after a disruption event.
Web Developers
Medium61.87%
Develop and implement websites, web applications, application databases, and interactive web interfaces. Evaluate code to ensure that it is properly structured, meets industry standards, and is compatible with browsers and devices. Optimize website performance, scalability, and server-side code and processes. May develop website infrastructure and integrate websites with other computer applications.
Web and Digital Interface Designers
Medium60.00%
Design digital user interfaces or websites. Develop and test layouts, interfaces, functionality, and navigation menus to ensure compatibility and usability across browsers or devices. May use web framework applications as well as client-side code and processes. May evaluate web design following web and accessibility standards, and may analyze web use metrics and optimize websites for marketability and search engine ranking. May design and test interfaces that facilitate the human-computer interaction and maximize the usability of digital devices, websites, and software with a focus on aesthetics and design. May create graphics used in websites and manage website content and links.
Geographic Information Systems Technologists and Technicians
Medium51.81%
Assist scientists or related professionals in building, maintaining, modifying, or using geographic information systems (GIS) databases. May also perform some custom application development or provide user support.
Digital Forensics Analysts
Medium56.25%
Conduct investigations on computer-based crimes establishing documentary or physical evidence, such as digital media and logs associated with cyber intrusion incidents. Analyze digital evidence and investigate computer security incidents to derive information in support of system and network vulnerability mitigation. Preserve and present computer-related evidence in support of criminal, fraud, counterintelligence, or law enforcement investigations.
Title Examiners, Abstractors, and Searchers
Medium60.33%
Search real estate records, examine titles, or summarize pertinent legal or insurance documents or details for a variety of purposes. May compile lists of mortgages, contracts, and other instruments pertaining to titles by searching public and private records for law firms, real estate agencies, or title insurance companies.
Archivists
Medium51.16%
Appraise, edit, and direct safekeeping of permanent records and historically valuable documents. Participate in research activities based on archival materials.
Librarians and Media Collections Specialists
Medium50.09%
Administer and maintain libraries or collections of information, for public or private access through reference or borrowing. Work in a variety of settings, such as educational institutions, museums, and corporations, and with various types of informational materials, such as books, periodicals, recordings, films, and databases. Tasks may include acquiring, cataloging, and circulating library materials, and user services such as locating and organizing information, providing instruction on how to access information, and setting up and operating a library's media equipment.
Library Technicians
Medium62.26%
Assist librarians by helping readers in the use of library catalogs, databases, and indexes to locate books and other materials; and by answering questions that require only brief consultation of standard reference. Compile records; sort and shelve books or other media; remove or repair damaged books or other media; register patrons; and check materials in and out of the circulation process. Replace materials in shelving area (stacks) or files. Includes bookmobile drivers who assist with providing services in mobile libraries.
Editors
Medium53.75%
Plan, coordinate, revise, or edit written material. May review proposals and drafts for possible publication.
Court Reporters and Simultaneous Captioners
High79.75%
Use verbatim methods and equipment to capture, store, retrieve, and transcribe pretrial and trial proceedings or other information. Includes stenocaptioners who operate computerized stenographic captioning equipment to provide captions of live or prerecorded broadcasts for hearing-impaired viewers.
Correspondence Clerks
High78.29%
Compose letters or electronic correspondence in reply to requests for merchandise, damage claims, credit and other information, delinquent accounts, incorrect billings, or unsatisfactory services. Duties may include gathering data to formulate reply and preparing correspondence.
Library Assistants, Clerical
Medium59.54%
Compile records, and sort, shelve, issue, and receive library materials such as books, electronic media, pictures, cards, slides and microfilm. Locate library materials for loan and replace material in shelving area, stacks, or files according to identification number and title. Register patrons to permit them to borrow books, periodicals, and other library materials.
Data Entry Keyers
High74.25%
Operate data entry device, such as keyboard or photo composing perforator. Duties may include verifying data and preparing materials for printing.
Word Processors and Typists
High83.45%
Use word processor, computer, or typewriter to type letters, reports, forms, or other material from rough draft, corrected copy, or voice recording. May perform other clerical duties as assigned.
Desktop Publishers
Medium65.37%
Format typescript and graphic elements using computer software to produce publication-ready material.
Proofreaders and Copy Markers
High74.34%
Read transcript or proof type setup to detect and mark for correction any grammatical, typographical, or compositional errors. Excludes workers whose primary duty is editing copy. Includes proofreaders of braille.